Project management software
PMSuite’s project management software is the Projects module of an all-in-one business platform: projects with milestones and templates, tasks with subtasks, kanban taskboards, Gantt charts and built-in time tracking with weekly timesheets. It is built for small teams, agencies and client-service businesses that want tasks, hours, clients and invoices in one place instead of a standalone project tool.
Start free for up to 3 employees, or try a paid plan for 7 days with no credit card required.
Everything below lives inside the Projects module and uses the same employees, clients and permissions as the rest of PMSuite.
Members, files, notes, discussions, milestones, a project calendar and project ratings. Duplicate or archive projects as needed.
Subtasks, labels and categories, recurring tasks, reminders, comments, files and notes, and pinning for priorities.
Move tasks across columns in a visual board view.
A timeline view of each project’s tasks for planning and rescheduling.
Live timer, manual entries, break handling, time log approval and a time log calendar.
Weekly timesheet report, time log report, task reports and exportable time logs.
Project templates for repeatable work so new projects start with the right structure.
Contract templates and types, discussions, files, renewals and e-signatures.
Ask “what’s overdue this week?”, create and update tasks, get a weekly project health report and turn meeting notes into tasks. Included in every plan; bring your own AI key. See how it works.
New · Brain AI
Brain AI is the AI assistant built into PMSuite, included in every plan at no extra cost. Ask about your project data in plain words, let it act once you approve the preview, and automate briefs and alerts. It follows each user’s roles and permissions.
Overdue tasks across projects, grouped by owner, from live task data.
Creates or updates tasks, comments and logs time — every change previewed and approved.
A scheduled project health report, plus a morning brief of what is due today.
Paste your notes and get a recap and suggested tasks to approve.
Bring Your Own Key — pay your AI provider directly, zero commission. Works with OpenRouter, OpenAI or Anthropic Claude; PMSuite sells no credits.
Brain AI runs in the PMSuite web app. Prefer to pay once? See the lifetime deal.
Create a project from scratch or from a template, link it to a client, add members and set milestones. The Gantt chart and project calendar show how the work is spread over time; a burndown chart tracks progress against scope.
Break the work into tasks and subtasks, assign them, and move them across the kanban taskboard. Recurring tasks handle routine work, reminders keep deadlines visible, and the optional approval workflow adds a review step before a task is closed.
Project discussions, notes and files keep conversations attached to the work instead of scattered across email. The Mindboard can be enabled for brainstorming, and project ratings capture feedback when a project wraps up. Access follows each role’s permissions (None, Added, Owns or All), so people see the projects and tasks that are relevant to them.
Team members log time with a timer or manual entries. Managers approve time logs, review the weekly timesheet, and the same hours feed project labor cost and time log invoices.
Our project management tips for small teams and employee time tracking guide cover the habits that make these tools work. Setup guides are in the projects help center and the time tracking guide.
Every PMSuite plan includes all five core modules — CRM & Sales, HR & Payroll, Projects, Finance & Invoicing and Team Workspace — so you never pay separately for one module. Brain AI, the built-in AI assistant, is included in every plan too: bring your own AI key and pay your provider directly, with zero commission. Paid plans start with a 7-day free trial with no credit card required and carry a 30-day money-back guarantee.
Yes. Tasks can be managed on a kanban taskboard, and every project has a Gantt chart view for timelines. Projects also have a calendar, milestones and a burndown chart.
Yes. Team members start and stop a live timer or add manual entries against a project and task. Time logs can require approval, and the weekly timesheet report and time log report summarise the hours.
Yes. Time logs feed project labor cost and time log invoices in the finance module, so billable hours flow into invoicing without re-typing.
Yes. Save repeatable work as project templates, or duplicate an existing project. Finished projects can be archived to keep the active list clean.
Yes. The optional task approval workflow lets a reviewer approve completed tasks. Tasks also support subtasks, recurring schedules, reminders, labels, comments, files and pinning.
The Free plan covers up to 3 employees, Starter up to 10 employees at $49 per month, and Professional unlimited employees at $99 per month. All plans include the Projects module.
Yes. Brain AI, the workspace AI assistant, is included in every PMSuite plan at no extra cost. It works on Bring Your Own Key: you connect your own OpenRouter, OpenAI or Anthropic Claude key and pay that provider directly. PMSuite sells no AI credits and takes zero commission. Brain AI runs in the PMSuite web app and follows each user’s role permissions.
Yes. Paste your meeting notes and Brain AI returns a recap and the tasks it found. You review the preview and approve it before any task is created.
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